Kenmure KPOA Job Descriptions

President

The President shall be the chief executive officer of the Association, shall have all of the powers and duties incident to the office of a president of a corporation, including but not limited to, the duty to preside at all meetings of the Board and of the Members, and the general supervision of officers in the management of the business and affairs of the Association; and shall see that all actions and resolutions of the Board are carried into effect.

Vice President

The Vice President shall perform such duties of the President as shall be assigned to him/her by the President, and in the absence of the President shall perform the duties and functions of the President.

Secretary

The Secretary shall keep the minutes of all meetings and actions of the Board and of the Members; shall give all required notices to the Directors and Members; shall keep the records of the Association, except those kept by the Treasurer; shall perform all other duties incident to the office of a secretary of a corporation; and shall perform such other duties required by the Board or the President.

Treasurer

The Treasurer shall have custody of all intangible property of the Association, including funds, securities, and evidences of indebtedness; shall keep the books of the Association in accordance with good accounting practices and principles, and upon request, shall submit them, together with all vouchers, receipts, records, and other papers to the Board for examination and approval; shall deposit all money and other valuable effects in depositories designated by the Board; shall disburse funds of the Association as directed by the Board; and shall perform all other duties incident to the office of a treasurer of a corporation.

Director

Each Director is assigned a position as liaison to one of the standing committees such as: Road Maintenance, Security, KARC, Services or EMC. Each Director will attend two meetings per month, the Board meeting and the meeting of the assigned Committee. Also, each Director is asked to provide a written summary of the monthly Committee meeting to the Board and to Records Retention. Although Directors are not expected to do the work of a Committee, they are expected to be involved enough with the work to ensure everything stays on track.

Per Operating Manual:
Director Role: Each Director is to carry out the mission of KPOA and the liaison role is further defined as follows.
Role:

1. Attend Committee meetings as liaison to stay abreast of process, proceedings and issues.
2. Assure continuity of Committee work and aid committee Chair in finding qualified replacements.
3. Facilitate the Committee by providing direction that assures that the mission of the Committee is accomplished.
4. Be a conduit to and from KPOA board regarding critical or strategic matters/issues of Committee.
5. Assure that development and recognition of committees’ members is accomplished.
6. Share key principles or KPOA policies needed for Committee guidance.
7. Share key ground rules, permissions, and accountabilities to the Committee regarding their work.
8. Monitor adherence to KPOA policy and develop understanding and/or input to new or developing policies.
9. Charter the Committee to “new work” or “new direction” as directed by the Board.
10. Bring to the Board recommended changes that need implementation to facilitate/improve the work of the Committee.

The Role is Not to:

1. Do the work of the Committee; the Chair and committee members do the work.
2. To vote on, approve or deny, what the Committee develops within boundaries, mission and principles.

Road Maintenance Committee

The Road Maintenance Committee (RMC) shall be a permanent committee of Members that will have primary responsibility for road surfaces, shoulders, drainage, rights-of-way, signs, road markings and striping, and speed attenuation devices owned or controlled by the Association (“Road Systems”). The RMC shall perform the duties outlined in the RMC Policies and Procedures, the Rules and Regulations of the Association and the Bylaws of the Association as they relate to the Road Systems. The KPOA retains the right to appoint the chairperson and all members of the RMC, who shall serve at the discretion of the Board. The Board shall assign such other duties and functions as deemed necessary and not inconsistent with the provisions of the Declaration.

Election Committee

The Election Committee shall be a permanent committee of Members and shall have the duties and functions described in Article V herein.

Architectural Review Committee

The Architectural Review Committee shall be a permanent committee of Members and have the duties and functions as provided in Paragraph 7 of the Declaration. It shall adopt written Rules and Regulations of general application governing its procedures subject to the approval of the Board. The Board retains the right to appoint the chairperson and members of the Architectural Review Committee who shall serve at the discretion of the Board. The Board shall assign such other duties and functions as deemed necessary and not inconsistent with the provisions of the Declaration. The committee shall advise the Board regarding its actions.

Security Committee

The Security Committee shall be a permanent committee of Members and shall have duties and functions as provided by resolution of the Board and as provided in the Declaration, the Articles, these Bylaws, and the published Rules and Regulations of the Association. The Board retains the right to appoint the chairperson and all members of the Security Committee, who shall serve at the discretion of the Board. The Board shall assign such other duties and functions as deemed necessary and not inconsistent with the provisions of the Declaration. The Security Committee shall advise the Board regarding Rules and Regulations necessary to promote safety and security for the Members.

Records Retention Committee

The Records Retention Committee (RRC) shall be a permanent committee and shall consist of three Members who will have the responsibility for developing from time to time, for approval by the Board, policies and procedures regarding identification, classification, retention and disposition of records of the Association, its Board and its committees and guidelines for administering such policies and procedures and to conduct periodic reviews to measure compliance. The Board retains the right to appoint the chairperson and all members of the RRC, who shall serve at the discretion of the Board.